After a year of working, the tax office usually conducts an inspection, so the year-end accounting work is usually very busy. Conducting an inspection requires a lot of preparation, so the accounting forum would like to share with you the work to be prepared when the tax agency conducts an inspection or when we are about to close documents for storage. stocked at the end of each year.

1/ About tax report

Check if the tax reports are correct and standard? If not, make an adjustment and supplement report. When the Tax has made a decision and announced the inspection and examination at the taxpayer’s headquarters, it is considered that fate has arranged. Then review the tax return again.

1.1 With VAT : Sort 12 months/year & compare book 1331 of that year with data on tax declaration. Where is the difference, make a word file to explain. When Tax came down to work, he knew that he could explain, panic, fear… was forgetting, the boss knocked his head again. Check whether invoices over 20 million are fully eligible for VAT deduction? like UNC transfer? Minutes of reconciliation and clearing of debts? Economic/Purchase Contract- specifying deferred payment terms. (Make an excel file to check.)

For example : There is a software file to track TT via NH, there is an excel file that is exported from HTKK & mixes 12 months together, then set the code for each supplier so that the NCC code is in the TT via NH tracking file & the NCC code is in The tax return file just rendered is the same, use subtotal & Vlookup to make it faster.

1.2 With the CIT Finalization declaration: Checking the Revenue/Expenses on the Tax Return is it ok with the books? The difference between accounting profit and tax profit everywhere must be self-explained on the word file.

If you have time, review the expenses, self-zoning to see which expenses are likely to be excluded, the biggest risks (expenses that are not under the Tax Law, not accepted under the Tax Law, etc.)

1.3 With the PIT QT declaration: Check if the data on the payroll match the data on the PIT account (Taxable Income)? Did the list and names match between the payroll and the names on the PIT declaration? More important: Check whether the car labor contract is complete? And have the income + allowances on the payroll been specified in HDLD yet? If you do not have to do the HDLD appendix, put all the salaries, bonuses and allowances in HDLD clearly. How much salary/month? allowance A bn VND/month? allowance b dong/month… must be specific amount & specific allowance, allowance. Or the allowances must be specified in the LD agreement, the decision of the Board of Directors, the Board of members / PIT exemption allowances, lump sum payments for employees…

1.4 With import VAT (if any): Check import documents, Customs declarations, Money transfer orders & import VAT payment documents, VAT declaration = Receipt, Import VAT payment documents (KO declaration = HQ account, if the declaration is made in the customs account, it will be replaced by bC. Tax will be repaid before tax is reduced to level )

2/ About accounting books

Take the balance sheet of accounts each year, based on that, check the books to see if they have printed enough books according to BCDPPSTK?

For books with object details, details must be printed, in addition to ledger printing.

Account details book 112: If there are many bank accounts, open many different banks.

Detailed book of account 131 / 331 : Details of each receivable / payable object

Detailed book 138 / 338 : Details of each other receivable / payable (if any)

Detailed book 141: Details of each individual applicant

Detailed book 154: 1541/1542/1543… (if any)

Detailed book 333: 33311 / 3334/3335/3338…

….

2.1 Check carefully the accounts receivable and payable on the books compared with the purchase/sale invoices. Year-end balance, making a record of debt confirmation.

2.2. Check book 112 with bank sub-number, year-end balance matches year-end balance on bank sub-book? If you have time, compare each month.

2.3 Check cash book Cash, avoid negative fund phenomenon, must have balance at the end of day on cash book. Many businesses have positive funds at the end of the month, but there are still negative days in the month: No revenue, why spend??? => need to adjust or make a loan, borrow money to supplement the business’s working capital (How to overcome negative funds-Tax.)

2.4. Make a self-explanatory soft file for the difference between revenue – cost, of each output invoice. Which one has a loss, please comment to explain, prepare documents to explain why the loss.

2.5 Compare detailed book 333 with tax payment documents that the enterprise is keeping. Make your own excel file summarizing the paid taxes according to the vouchers. Because when tax management, on BB working, Tax authority will summarize the relationship of State budget obligations of enterprises on BBQT (Tax is taken according to the number of surnames stored on the management system, if there is a difference, you can adjust the tax with your registration. must present a full tax payment voucher kept by the enterprise.)

2.6 Checking the books of expenses: First account 6, first account 8.

2.7 Check inventory import and export, print NXT details of each item & have the ending balance of each item (same as cash book) so that the Tax Authority can check the phenomenon of negative inventory. (No inventory, but export again. warehouse=>????)

2.8. Check the cost book (if any) & must have the norm table registered with the Tax Authority, do not submit the consumption norm of materials, the Tax Authority sets it according to the consumption level of the State.

2.9. If there are bank loans/personal loans, check the full arrangement of KUNN each time according to arising, check the loan interest. Make an excel file to summarize the monthly ps interest expense (this is taken from the 635 book, except for the interest expense that is sufficiently capitalized, it is not above 635 …)

2.10. Check property depreciation expense/property records.

2.11.Check whether the invoice is legal or not? : Does the input invoice have all the required information in accordance with regulations TT 153/2010/TT-BTC? Look up whether the input invoices (if you don’t have time to try to look up the invoices worth over 20 million) have been notified by the seller to the Tax Authority? Status of NNT is active or suspended, absconded, locked MST….go to  http://tracuuhoadon.gdt.gov.vn/v and  http://gdt.gov.vn/  to look up